Semi Trailer Quotation Checklist

To compare semi trailer quotations, suppliers need to price the same operation and the same supplied equipment. “Three axles, best price” leaves the body, tractor connection, cargo and accessories undefined. The form below gives a purchasing team a practical starting point and leaves unknown items visible rather than turning them into assumptions.

GENRON factory resource photograph — GENRON factory photograph.

Describe the Normal Job and the Exceptions

Begin with the cargo carried most often: packed dimensions, weight per package and normal journey load. List exceptional loads separately. Also record how goods are loaded and unloaded, whether deliveries have several stops and whether the return load differs. A photograph and a simple deck sketch help show details that a commodity name alone cannot explain.

Separate Requirements From Options

List mandatory items separately from alternatives you want priced. If a specific component brand or model is required, identify it. Otherwise, ask the supplier to name the proposed equipment. This avoids comparing an offer for one body and component package with a cheaper but materially different proposal. State requested spare parts, instructions and documentation as part of the supply scope.

Compare the Reply With the Form

Check which requirements the supplier has answered and which remain assumptions. Review the quotation, drawing and equipment list together. Commercial matters such as delivery responsibility and exclusions should be recorded separately and resolved in the agreed terms. Keep the final revision identifiable so production and receiving teams use the same specification.

Supplier Reply Checklist

In the reply	Look for
Configuration drawing	Dimensions and body arrangement relevant to the stated cargo.
Equipment list	Named components, required items and explicit alternatives.
Included supply	Accessories, spares, instructions and documentation.
Outstanding questions	Unanswered requirements and assumptions needing approval.

Copy This Enquiry Form

Operating country / route:
Cargo and packaging:
Packed dimensions of each package:
Weight per package / normal journey load:
Exceptional loads, if any:
Proposed deck layout (attach sketch):
Loading equipment at collection / delivery:
Side, rear or top access required:
Delivery sequence / return cargo:
Tractor model and connection details:
Locally confirmed weight / dimensional requirements:
Mandatory equipment:
Options to quote separately:
Requested spares and documentation:
Delivery scope to discuss:
Items still to be confirmed:

Before Approving the Configuration

Check that the proposal addresses normal and exceptional loads.
Resolve differences between the quotation and drawing.
Identify the final equipment list and revision.
Agree the supply and commercial scope before ordering.

Send your completed trailer enquiry to GENRON. Attach the cargo photos and deck sketch with the completed fields. Mark uncertain items as “to be confirmed” so they can be discussed openly.